Payroll services in Finland for small and medium-sized businesses

What the price covers

Each person paid on a pay date gets a payslip: paying five people on the same date is five payslips, 75 euros plus VAT. For that you get:

• Payslips showing the gross pay, the withholdings and the net pay, ready for payday when the hours and changes reach us in time.
• The earnings payment report to the Incomes Register (tulorekisteri) within five days of payday, and the employer's separate report by the 5th of the following month.
• The amounts to pay: we calculate the withheld tax and the employer's health insurance contribution and tell you what to pay in MyTax by the 12th of the following month. Your pension company and the Employment Fund invoice you from the same data.
• The bookings behind it, holiday pay liability included, in the books we keep for you.

Prices

Payroll is added to the monthly bookkeeping price only in months with a pay date: a company that pays one person once a year pays for one payslip a year.

Who our payroll service suits

• Small limited companies and sole traders with their first employee or a team that is growing.
• Owners who draw a salary from their own Oy, insured under YEL or TyEL.
• Businesses with hourly pay, such as restaurants and shops, where the hours change every period; our article on restaurant accounting shows how the payroll and the books fit together there.
• Foreign companies that employ someone in Finland without a Finnish subsidiary. Whether your company must register as an employer here depends on its situation; the Incomes Register reports are needed either way. The routes are in our article on hiring in Finland without a Finnish company, and the set-up is our foreign employer package, 799 euros. We run the payroll; your company stays the employer.

Hiring in Finland from abroad

A company abroad that wants to employ someone in Finland, without setting up a Finnish company, first needs its Finnish registrations and insurances in place. Our foreign employer package does that set-up for a fixed price, and the payroll then runs at 15 euros per payslip. What it covers is on our foreign employer registration page.

One-off fixed prices without VAT: 25.5 % VAT is added for a customer in Finland, while a company established abroad is invoiced without Finnish VAT. Authority fees and insurance premiums are paid by you directly, so they never pass through our invoice. A package does not tie you to our bookkeeping, which has no minimum period.

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A payroll month with us

A report that is filed late can cost a late-filing penalty; how it is worked out, and how a report is corrected, is in our article on Incomes Register reporting.

What an employer has to have in place

• Accident insurance, compulsory once the year's wages exceed 1 500 euros, in force before the work starts.
• The employee's tax card; without one, 60 % is withheld.
• Earnings-related pension (TyEL) from the first employee's wages, within the age and minimum-earnings limits. In 2026 the total contribution averages 24.40 % of wages, of which the employee pays 7.30 %.
• Preventive occupational health care, compulsory from the first employee; medical care on top of it is voluntary.

The full list, in order, is in our article on hiring your first employee, and what the statutory contributions add on top of the salary, at average rates, in our article on payroll costs: on a 3 000 euro monthly salary, just under 20 % more in 2026.

Benefits, allowances and holiday pay

Fringe benefits such as a car, meal or phone benefit are added to the taxable pay at the Tax Administration's values and reported with the wages; the 2026 values are in our article on fringe benefits. Tax-free daily allowances and mileage go through the payroll when you pay them, within the limits in our article on per diems and mileage. Holiday pay and the holiday bonus are worked out from the holiday credit each employee earns; the rules are in our article on holiday pay.

The owner's own salary

In an Oy, an owner in a leading position, such as managing director or board member, who holds more than 30 % of the shares or votes alone, or more than 50 % together with family members, directly or through a company, is insured under YEL, not TyEL; the salary still goes through payroll and the Incomes Register. Whether salary or dividends suit you better is in our article on salary or dividends.

Payroll services in English

The service also suits foreign founders who do not speak Finnish. You send the hours and changes and ask your questions in your own language, and the explanations come in the same language; we report to the Incomes Register and the Tax Administration in Finnish. If you are still deciding what to hand over and what to keep, our checklist of what to hand over and what to keep goes through it.

Switching payroll provider

You can move your payroll to us at the start of any pay period, not only at the turn of the year. We need this year's payslips or a payroll summary so far, each employee's tax card, the holiday pay records, and the details of your pension and accident insurance. The rest of a change of accountant, from the bookkeeping to the mandates, is in our article on switching accountant.

How it starts

Fill in the quote request form and answer yes to the payroll question, or email us: tell us how many people you pay, how often, and whether a collective agreement applies to your sector. You get a written price and the agreement before any work starts, and we verify who you are, as the anti-money laundering law requires of an accounting firm. Besides the tax mandate, we need the Incomes Register mandate (Reporting earnings payment data) in Suomi.fi; our guide shows how to approve it. Payroll is available alongside our bookkeeping for a limited company or a sole trader.

Frequently asked questions

How much do payroll services cost in Finland with Karma Accounts?

15 euros per payslip plus VAT, charged only in months with a pay date, on top of the monthly bookkeeping price. Paying three people once a month is 45 euros plus VAT a month.

Can you run our payroll in English?

Yes. You send the hours and changes and get the payslips and explanations in English; the reports to the Incomes Register and the Tax Administration are filed in Finnish.

Do you file the Incomes Register reports?

Yes. We file the earnings payment report within five days of each payday and the employer's separate report by the 5th of the following month, using your Suomi.fi mandate.

Can a foreign company without a Finnish subsidiary use your payroll service?

Yes, if it employs someone in Finland, whether or not it has registered as an employer here. We run the payroll and the reports; your company remains the employer and pays the wages and the amounts due.

Do you pay the wages?

No. We prepare the payslips and tell you the net pay and the amounts due; you pay them from your own bank account.

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