Sole trader accounting
Accounting for sole traders in Finland
A sole trader (toiminimi) needs bookkeeping, VAT returns once registered for VAT, and a business tax return every spring. As an accountant for sole traders, we do all three for a fixed 69 euros a month plus VAT, in English, Finnish, Hindi or Nepali, with no limit on the number of receipts.
What is included
- Bookkeeping every month, from your receipts, sales invoices and bank lines, with costs on the right accounts and the VAT split by rate.
- VAT returns filed in MyTax by the due date when the period's material reaches us in time, including periods without activity that still need a return. Our article on VAT return deadlines has the dates.
- The business tax return (Form 5), due by 1 April and prepared from books kept up to date through the year. See our article on the sole trader tax return.
- The accounting software, paid by us.
- Answers in between: a car, a client abroad, a first employee, a letter from the Tax Administration.
What a sole trader has to look after
- Bookkeeping under the Accounting Act; a toiminimi may keep single-entry books. Our article on toiminimi or Oy compares the two forms.
- VAT registration once turnover passes 20 000 euros in a calendar year; see our article on the VAT registration limit.
- Prepayment tax, set from the latest tax assessment or, in the first year, your own estimate; see our article on prepayment tax.
- YEL pension insurance, compulsory once your YEL income is at least 9 423.09 euros a year in 2026 and the other conditions are met; see our article on YEL.
- The deductions without an invoice, from per diems and kilometres to the home office deduction, listed in our article on deductions a sole trader forgets.
Prices
| What | Price | What it covers |
|---|---|---|
| Sole trader | 69 € / month | Bookkeeping, VAT returns, the business tax return at year-end, the accounting software, and the answers in between. No limit on receipts. Above 240 000 euros of turnover the company prices apply. |
| Company (Oy), turnover up to 240 000 € | 199 € / month | Bookkeeping, VAT returns, the financial statements and the tax return at year-end, the accounting software, and the answers in between. No limit on receipts. |
| Company (Oy), turnover over 240 000 € up to 500 000 € | 249 € / month | The same work for a bigger business. Still one fixed figure, still no limit on receipts. |
| Company (Oy), turnover over 500 000 € | By quote | A monthly price set after we have gone through the business with you: its volumes, payroll, the monthly reporting it needs and any group companies. You get it in writing before anything starts. |
| Payroll | 15 € / payslip | Each person paid on a pay date gets a payslip, so paying five people on the same date is 75 €. That covers the payslips, the Incomes Register report within five days, and working out the payments due on the 12th. Charged only in the months a payroll is actually run, whether that is once a year or every month. |
The sole trader price covers turnover up to 240 000 euros; above that the company prices apply: 249 euros a month plus VAT up to 500 000 euros, and a written quote above that. If you employ someone, payroll is 15 euros per payslip, charged only in months with a payroll.
An accountant for a new sole proprietorship
If you have just registered a sole proprietorship (toiminimi) and need someone in Finland to handle the bookkeeping, this service is for freelancers, consultants, creatives and tradespeople, for food couriers, who have their own page, and for people who moved to Finland, including those who do not speak Finnish. You deal with us in English, Finnish, Hindi or Nepali, and we explain the books, the VAT and any letter from the Tax Administration in the same language; we deal with the authorities in Finnish. Each month you send the receipts and sales invoices; we keep the books, file the VAT returns once you are in the VAT register and prepare the business tax return in the spring, for 69 euros a month plus VAT. If your business is growing and you are weighing a limited company, see accounting for a limited company and our article on turning a toiminimi into an Oy.
How it starts
- Fill in the quote request form, or email us what you do, roughly what your yearly turnover is, and whether you are in the VAT register.
- You get a written price and the agreement before any work starts, and we verify who you are, as the anti-money laundering law requires of an accounting firm.
- You approve our Suomi.fi mandate request, which lets us file for you. Approving it takes about five minutes; our guide shows the steps.
- You send the month's receipts and sales invoices; we do the books and tell you the VAT to pay before the due date.
Tell us about your business
Say whether you are a sole trader or a limited company, roughly what your yearly turnover is, and whether you pay salaries. You get a written price before anything starts.
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